Everything a music school runs on.
Calendar → lesson → attendance → invoice → payment. One journey, designed end-to-end — with a parent experience families actually open, and an assistant that does the admin.
One journey, end to end.
The whole studio runs on a single spine — each step flows into the next, so nothing slips between the cracks.
Calendar
Schedule lessons, terms and rooms across every teacher.
Lesson
Run it with notes, resources and repertoire in one place.
Attendance
Mark it in a tap — or let LoopAssist chase what’s missing.
Invoice
Bill the term automatically, per family, to the penny.
Payment
Get paid by card — it reconciles itself, and syncs to Xero.
One tool for the whole studio.
Not a scheduler with billing bolted on. A single system built around how a UK music school actually runs — from the first enquiry to the end-of-term report.
Scheduling
Week, day and month across teachers, rooms and locations. Group lessons, substitutes and conflict checks built in.
Billing & prepaid
Family accounts with prepaid balances, automatic invoicing, late fees, payment plans, Stripe & two-way Xero.
Parent portal
Practice, self-serve booking, messages and payments — emailed from your studio’s own domain.
LoopAssist
An AI assistant that does the admin and answers “how do I…”, in plain English — and never acts until you confirm.
Reports & payroll
Revenue, P&L, attendance and per-teacher pay — every figure traceable to a real lesson or payment.
Teaching
Repertoire journeys and a lending library, friendly to ABRSM and Trinity grades.
Inside the product.
The real screens, doing the real work — each part designed to hand off cleanly to the next.
The timetable that runs the day.
Every lesson, teacher and room in one calm view — week, day and month, across locations — with clashes caught before they happen.
- ✓ Group lessons, substitutes and recurrence — daily to monthly
- ✓ Availability, time-off and closure dates, respected automatically
- ✓ Make-ups, with credits tracked to the pupil
Every pupil and family, in one place.
Pupils, guardians and teachers — linked the way real families work, so siblings sit under one account and one bill, and nothing is keyed in twice.
- ✓ Family links, with one statement per household
- ✓ Instruments, grades and notes on every pupil
- ✓ An opt-in studio directory parents control
Every conversation, in one thread.
Reach one parent, a class or the whole studio — from your own domain — and keep every reply in a single inbox instead of five.
- ✓ Email and SMS from your studio’s own domain
- ✓ WhatsApp reminders and replies, threaded in one place
- ✓ Automatic lesson reminders that cut no-shows
Money that runs itself.
A running statement per family that reconciles to the penny — prepaid balances, credits and what’s owed, always agreeing, never a surprise.
- ✓ See exactly who owes what, per household
- ✓ Prepaid balances, credits and payment plans
- ✓ Automatic late fees, with grace periods and caps
Invoices that send themselves.
Bill the whole term in a click, take card payments through Stripe, and watch every payment reconcile and sync to Xero on its own.
- ✓ Automatic term invoicing, per family, to the penny
- ✓ Stripe card payments, partial pay and refunds
- ✓ Two-way Xero sync — your books stay reconciled
The numbers, without the spreadsheet.
Revenue, outstanding, P&L, payroll, billable hours and attendance — every figure traceable back to a real lesson or payment, and one click from a CSV.
- ✓ Revenue by month, instrument and teacher
- ✓ Per-teacher payroll on effective hours, substitutes included
- ✓ Expenses, mileage at HMRC rates and VAT-aware invoicing
Repertoire and lending, tracked.
A piece catalogue and a per-pupil journey — assigned, in progress, polished, performed — plus a lending library for instruments and books.
- ✓ See what every pupil is working on, at a glance
- ✓ ABRSM and Trinity-friendly progress
- ✓ Loans with due dates and gentle overdue nudges
Parents actually open it.
A portal families enjoy — practice streaks and earned achievements, self-serve booking, messages and payments — all from your studio’s own domain, on the web and a polished iOS app.
An assistant that does the admin —
and one you can plug your own AI into.
Ask in plain English. LoopAssist drafts the invoice, reschedules the lesson, chases the balance — and never acts until you confirm. No surprises, ever.
Bring your studio into ChatGPT & Claude
The LessonLoop connector lets you ask your studio questions — “who hasn’t paid this term?”, “how many lessons did Amelia teach?” — straight from the AI tools you already use.
ChatGPT 
Claude + any MCP client Works with the tools you already use.
Payments, accounting, calendars and messaging — connected, so your studio data lives in one place and stays in sync everywhere else.
Stripe 
Xero 
Google Calendar 
WhatsApp 
ChatGPT Claude Public API Good to know.
Can I bring my data from another tool?
Is there an app for parents?
Do you handle group lessons and ensembles?
Can teachers be paid through it?
What can the AI connector actually see?
Is it really UK-native?
See it on your own studio.
30-day free trial. No card. Bring your data — we’ll help you move.
