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Clear, up-to-date guides for every part of LessonLoop — written against the live app.
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Getting started
Sign up, set up your studio, and run your first lesson-to-payment.
- Welcome to LessonLoop
- How the free trial works
- Find your way around LessonLoop
- What appears as your studio grows
Calendar & lessons
Book one-off and recurring lessons, reschedule, and handle clashes.
- Use the calendar
- Lanes, density and colour on the calendar
- Set up recurring lessons
- Run an online lesson (add a Join link)
Attendance & make-ups
Take the register, mark absences, and offer make-up lessons fairly.
- Take the register
- Registers, notes and the day on your phone
- Teach in schools — registers without fixed times
- Catch up on unmarked lessons
Students & enquiries
Add students and guardians, import your roster, and track enquiries.
- Add a family
- Import your students from a spreadsheet
- Import your teaching timetable
- Student profiles and notes
Billing & getting paid
Connect card payments, run billing, record payments, and chase overdue.
- How billing works in LessonLoop
- Set up card payments
- Get paid by Direct Debit
- Set your lesson prices with rate cards
Reports & finance
The thirteen reports, expenses and mileage, and your Xero sync.
- The reports
- Track expenses and mileage
- Set what you pay your teachers
- Connect Xero
Settings & your account
Where every setting lives, your organisation, plan, profile and data.
- Where every setting lives
- Set up without emailing families
- Your organisation details and branding
- Set your teaching availability
For parents
Using the parent portal — paying, schedules, practice and messages.
- Invite a family to the parent portal
- Using the parent portal
- Pay an invoice
- Pay by Direct Debit
LoopAssist
Your built-in assistant — what it can do, and how to ask it well.
- What is LoopAssist?
- Insights and the Morning Brief
- Ask LoopAssist anything
- Connect your own AI assistant
Popular guides
Set up card payments
Connect Stripe so parents can pay invoices by card — with payouts going straight to your own bank account.
Read → Getting startedFind your way around LessonLoop
A map of the LessonLoop sidebar and top bar, what each row holds, and why your sidebar may be shorter than the one described here.
Read → Settings & your accountWhere every setting lives
A complete map of LessonLoop's six Settings categories, so you can find currency, Stripe, your reminder ladder or your data in seconds.
Read → Billing & getting paidCreate and send invoices
Raise a one-off invoice with New invoice, or bill everyone at once with a billing run — generate, review and send, by term or any custom date range.
Read → Attendance & make-upsTake the register
Mark each lesson present, absent, late or cancelled on the register page, add notes, then close out the day in one tap.
Read → Students & enquiriesImport your students from a spreadsheet
Bring your whole roster into LessonLoop at once from a CSV — with a preview before anything is saved.
Read →Two faster ways to an answer.
Ask LoopAssist, in the app
Your built-in assistant answers “how do I…” questions in plain English, right where you’re working — tap the sparkle in the top bar.
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