Billing & getting paid
Connect card payments, run billing, record payments, and chase overdue.
How billing works in LessonLoop
Follow a lesson from your calendar through to a paid invoice — and see why changing a rate card never rewrites invoices you've already sent.
Set up card payments
Connect Stripe so parents can pay invoices by card — with payouts going straight to your own bank account.
Get paid by Direct Debit
Let families set up a Direct Debit and collect invoices automatically — what autopay does, what "Collecting" means, and how to resume a parked collection.
Set your lesson prices with rate cards
A rate card is a price for a length — set them once and every lesson you book picks up the right amount automatically.
Create and send invoices
Raise a one-off invoice with New invoice, or bill everyone at once with a billing run — generate, review and send, by term or any custom date range.
What each invoice status means
Draft, Sent, Collecting, Paid, Part-paid, Overdue, Void and Written off — what each state means, what the family sees, and which action moves it.
Record a cash or bank payment
Mark an invoice paid when a family pays you by cash, bank transfer or cheque — record it by hand on the invoice in a few clicks.
Message a whole group at once
Write once, reach everyone — all families, one teacher's families, one venue, or everyone who owes you — with a live recipient count before you send.
Refund a payment
Refund a card payment straight back to the parent's card through Stripe, or record a cash, bank transfer or cheque refund so your books stay accurate.
Void or write off an invoice
Cancel an invoice that shouldn't exist with Void, or record an uncollectible debt with a write-off — and know which one to use.
Set up a payment plan
Split a sent invoice into instalments, each with its own due date, so a family can pay a larger bill in stages.
Chase overdue invoices
See which invoices are overdue and let LessonLoop send payment reminders automatically — on the channel each family prefers.
Family accounts and statements
See everything a family owes and has paid in one place, and share a clear statement — invoices, payments and balance per family.
Reminders and late fees
One screen runs your chasing — when reminders go out, a switch to pause them all, and an optional late fee applied automatically after a grace period.
Can’t find it? Just ask.
LoopAssist answers “how do I…” questions inside the app, or a real person will help.